LO1 - Business Functional Areas

PURCHASING

The roles: to procure all necessary materials needed for production or daily operation of the company or government organization.

Responsibilities:

• determine when to order
• control inventory level
• arrange for storage
• oversee deliveries

Example: purchase of stationery like pen, pencil, paper, book

HUMAN RESOURCE

The roles - to manage, create, implement and supervise policies/regulations, which are mandatory for every employee and also have knowledge of its appropriate functioning

Responsibilities:

• employee training and and performance evaluation
• planning for staffing needs
• employee recruitment and selection

Example: to get more information about employee benefits.

References:

Smallbusiness.chron.com. (2017). What Are the Functions of a Purchasing Department in an Organization?. [online] Available at: http://smallbusiness.chron.com/functions-purchasing-department-organization-158.html [Accessed 21 Jun. 2017].

Slideshare.net. (2017). Types of purchasing system. [online] Available at: https://www.slideshare.net/shahavish/types-of-purchasing-system [Accessed 21 Jun. 2017].

com (2014). Purchasing. [online] Slideshare.net. Available at: https://www.slideshare.net/partharoychaudhry/purchasing-36881801 [Accessed 21 Jun. 2017].

sumHR - Employee Attendance, Leaves and Payroll Management Software. (2013). [MUST READ] Roles & Responsibilities of HR Managers in Growing Organizations. [online] Available at: 

https://www.sumhr.com/hr-manager-role/ [Accessed 21 Jun. 2017].

dmeyeravc (2012). Chapter 8: Human Resources. [online] Slideshare.net. Available at: https://www.slideshare.net/dmeyeravc/chapter-8-human-resources-12871399 [Accessed 21 Jun. 2017].

Yourdictionary.com. (2017). Human resources dictionary definition | human resources defined. [online] Available at: http://www.yourdictionary.com/human-resources [Accessed 21 Jun. 2017].

LO1 - Good Information

Characteristic of Good Information

1. Valid - the information is correct

2. Reliable - information that can rely on as being correct

3. Timely - information from the correct time

4. Fit for purposes - relevant to what you need for

5. Relevant - directly related to yout business need

6. Accessible - stored in a way that it can be easily accessed at any time

7. Cost Effective - worth investing the time and money to get to help make business decisions

8. Sufficiently accurate - helps business make the correct decision

9. Having the right level of detail - having the correct information details

10. From a source in which the user has confidence - reliable and can be trusted

11. Understandable by the user - need to be understood by the end user

LO1 : Sources of Information

DHL 

Brief description of this organization

Express deliveries worldwide; freight forwarding with planes, trucks, ships and trains; warehousing services that go beyond just storage, but include everything from packaging to repairs; international mail deliveries; customized and specialized shipping 

– if it is about logistics, it is about DHL.

FOUR (4) departments in this organisation

1. Finance Department
2. Human Resource Department
3. Marketing Department
4. Manufacturing Department

Four (4) types of information that his organisation need.

Finance Department and Marketing Department

     Customer Details

• Customer Name
• Customer Address
• Customer Phone Number

Human Resource Department

     Employee Details:

• Employee Jobs
• Employee Salary Rate
• Employee Experience
• Employee Status

Manufacturing Department

     Product Details:

• Product Name
• Product Brand
• Product Type
• Product Color

Is your information reliable?

This information is reliable because DHL is a world wide organisations and it can be trusted. 

Group 3:
Athari
Ahmad Salihin
Zawanah
Zetty

Reference:

Dhl.com.bn. (2017). DHL | About Us | English. [online] Available at: http://www.dhl.com.bn/en/about_us.html [Accessed 15 Jun. 2017].

LO1 - Sources of Information

Internal Information vs External Information

Internal Information

Information which is only available to the business. This information will be private and accurate. Internal information may take the form of sales figures, personnel records, customer records, and financial documents such as trading, profit and loss accounts and the balance sheet.

External Information

This is information which comes from outside the business. This is gathered via mainly secondary information methods such as newspapers and magazines, the internet etc.

References:

Bbc.co.uk. (2017). BBC - Higher Bitesize Business Management - Business information and ICT : Revision. [online] Available at: http://www.bbc.co.uk/bitesize/higher/business_management/business_enterprise/business_information_ict/revision/1/ [Accessed 14 Jun. 2017].

LO1 - Information System

Information Systems

A computer system or set of components for collecting, creating, storing, processing, and distributing information, typically including hardware and software, system users, and the data itself

Types of information systems and example:

Qualitative

Qualitative information is non numeric information based on the quality of an item or object.

Example: if you were testing water then you might say that the taste is either nice or not so nice.

Quantitative

Quantitative information is information than can be directly measured and can be seen as factual information rather than opinion

Example: when testing water the fluoride content of the water might be measured in milligrams

Primary

Primary information is information that you collect yourself.

Example: carrying out a survey or using sales figures from your own cash registers.

Secondary

Secondary information is information that is collected from a secondary source outside of your own organisation.

Example: if you were using a web forum to select information from then there is a risk that the information is not reliable and accurate as information that you collected yourself.



References:
Dictionary.com. (2017). the definition of information system. [online] Available at: http://www.dictionary.com/browse/information-system [Accessed 13 Jun. 2017].

Content Writer. (2013). Types of information (qualitative, quantitative, primary and secondary) - Content Writer. [online] Available at: http://www.contentedwriter.com/types-of-information-qualitative-quantitative-primary-and-secondary/ [Accessed 13 Jun. 2017].